eDiscovery - RVM Enterprises, Inc.

Blog Posts

RVM Recognized Amongst The “20 Most Promising Legal Technology Solution Providers 2017” by CIO Review

RVM Recognized Amongst The “20 Most Promising Legal Technology Solution Providers 2017” by CIO Review

CIO Review Magazine released their Legal Technology special edition and have recognized RVM Enterprises, Inc. in an elite group of the 20 Most Promising Legal Technology Solution Providers 2017.

RVM’s Chief Technology Officer, Geoffrey Sherman, was interviewed in honor of the recognition and spoke about RVM, our products, and the eDiscovery landscape. As CTO, Geoffrey is committed to innovating the architecture, security, progression and maintenance of RVM’s corporate infrastructure. He leads a team of engineers and support administrators that serve RVM’s staff and clients.

“The eDiscovery ecosystem is transforming like never before. Technology-enabled eDiscovery solutions and tools are simplifying litigation processes and minimizing errors. However, with the profliferation of data, organizations are struggling to identify, collect and manage electronically stored information, impeding their ability to make informed decisions,” says Geoffrey Sherman.

Read more here.

RVM is proud to be recognized for our services and is committed to excellence for our customers.



RVM Announces Enterprise Release of the RVM Tracer


RVM Tracer LogoRVM Enterprises, Inc., a leader in the eDiscovery industry, today announced the launch of the Enterprise Edition of their signature product, RVM TracerTM. The Tracer is an early assessment solution used to quickly view any suspicious activity on a user’s computer. The RVM TracerTM doesn’t replace a full forensic investigation; but is an easy to use, cost effective first look at determining if there are red flags in a user’s history that would spark a full forensic investigation.

Since its introduction last year, the existing offering of TracerTM now being called Tracer Standard Edition has been used by clients worldwide to triage a user’s computer and determine whether there’s been any potential corporate intellectual property theft.

Based on the success of Tracer, large organizations have requested more control over the tool to generate reports immediately, retain all investigatory information locally, centralize collection information, and to provide a licensing model for enterprise use. As a result, RVM has simplified the challenges that large organizations face by allowing them the ability to manage investigations behind their firewall. RVM TracerTM Enterprise Edition provides enterprise reporting, collection device management, and introducing subscription based licensing.

“The release of the Enterprise Edition of RVM TracerTM will allow clients to have more control over their Tracer implementations. Clients will be able to quickly deploy Tracer and receive reports without any information ever leaving their organization,” said Greg Cancilla, RVM’s Director of Forensics and New York Law Journal’s four-time “Best Individual Expert Witness.”

The RVM TracerTM Enterprise and Standard Edition offerings is part of RVM’s commitment to bring innovative products and services to our clients in a continuous effort to better assist their business needs and interests.

In June 2016, RVM was awarded first place as the Best End-to-End eDiscovery Provider and Best End-to-End Litigation Consulting Provider in the inaugural Best of Corporate Counsel. In 2015, RVM was named Best End-to-End eDiscovery Provider by both the New York and New Jersey Law Journals

eDiscovery Technology Training for the Diverse Adult Learner

eDiscovery Technology Training for the Diverse Adult Learner

Being born in 1980, I’ve struggled with a bit of generational identity crisis. Growing up, I longed to be part of the Generation X that represented all of my tall-haired, effortlessly cool celebrity icons of the 80s. Alas, my year of birth fell right on the fence between Generation X’s punk rock cool and the technologically-obsessed, mistaken-as-entitled Millennials.

In the workplace, as Manager of Education and Development for RVM, I still find myself riding that line, at times struggling to reach and influence such a diverse community of clients and coworkers in my training programs. Depending on who you’re talking to, technology is seen as an exciting advantage over past methodologies or an intimidating but necessary evil. Especially in the realm of litigation support. Sometimes, a person’s take on technology is influenced by their generation and habits they’ve developed throughout their lives. However, the unavoidable truth is if you want to stay competent and competitive in litigation support, you’ve got to understand the applicable technology.

Best Practice

Full disclosure, I’ve studied Andragogy, which is the method and practice of teaching adults. What I’ve found to be most applicable to the challenge of training attorneys and litigation support staff in eDiscovery technology is the concept of Self-Directed Learning (SDL). To successfully incorporate SDL, an eDiscovery training program must:

  1. Meet the trainees where they are, respecting the extensive breadth of knowledge that each trainee brings to the table
  2. Include sufficient resources and support following training and
  3. Include an opportunity for trainees to evaluate and provide feedback on the training program.

Lawyers, Paralegals, and legal support staff are generally highly educated, hard-working, and successful individuals who have already established traditional ways of doing things such as legal research from books (gasp!) or paper document review (double gasp!!) which worked well for them in the past. There’s no doubt that technology has changed the legal industry, and continues to do so.

eDiscovery Technology Training for the Diverse Adult Learner

The Plan in Action

One way I gauge the temperature of my training audience is to send an information gathering survey in advance asking what they want to get out of the session, and what they absolutely don’t want to cover. This way, I can customize the content and not waste their valuable time covering topics they don’t need. For support and resources, we at RVM pride ourselves on the skill and responsiveness of our Client Services department, making ourselves available by phone and email to answer follow-up questions or provide troubleshooting on any of the applications we support. This helps minimize the frustration that typically comes with learning a new technology.

Finally, the most humbling component of this process, and arguably the most important is the evaluation process. I seek honest critical feedback on what worked, what didn’t, and what the trainees would like to change for future training programs. This gives my trainees an opportunity to contribute to future training success by sharing their feedback, perspectives, and experiences.

One Last Thing

eDiscovery technology is not going away, and in fact it is becoming more sophisticated. Legal professionals are staying in the workforce longer and as younger generations enter the industry, they strive to become contributing members of the team. Which means it becomes imperative that continuing education and training programs adapt to meet the needs of our varied and diverse adult workforce. In my opinion, there is no magical formula for successful eDiscovery training, but if I can at least convince my training resistant colleagues that it is a challenge worth tackling, I have won half the battle. I’d like to leave you with a quote from the education scholar, Deborah Meier “Teaching is listening. Learning is talking”.

RVM Offers Affordable Way To Simplify The Discovery Process: Eclipse

We’re proud to announce that RVM Enterprises, Inc. now offers Eclipse, the web-based review component on Ipro’s integrated workflow platform called Automated Digital Discovery (ADD). RVM will be employing Eclipse’s analytics capabilities, including Technology Assisted Review and ADD workers, for fully automated processing. By using the applications within the ADD platform, data can be automatically copied, processed, filtered and loaded into Eclipse to be reviewed quickly; providing fully interactive Early Case Assessment capability.RVM Eclipse

“By utilizing components of Ipro’s ADD platform with Eclipse, we can offer clients a more affordable way to process, track, review and produce evidence,” said Geoffrey Sherman, Chief Technology Officer of RVM.

“We are honored to be a part of the long-term growth strategy at RVM,” said Geoff Schmidt, Ipro’s Regional Vice President. “By leveraging the ADD platform, RVM will be able to simplify the discovery process while passing along savings to their customers.”

With our long history of serving a diverse clientele with expansive global operations and eDiscovery demands, RVM remains dedicated to innovation and addressing the ever-changing business models in today’s legal and corporate environments.

RVM Expands Corporate Headquarters to Jersey City, NJ

RVM Enterprises, Inc., has announced plans to expand its corporate headquarters from 40 Rector Street in New York City to Jersey City, NJ in the spring of 2017.RVM Enterprises is relocating corporate headquarters to Newport Center

The opening of the Jersey City office in the Newport Tower at 525 Washington Blvd in Jersey City’s Waterfront section signals another milestone in our company’s growth. The Waterfront section of Jersey City, less than five miles from RVM’s current location, has become a natural extension of Manhattan’s business community and the home of many corporate headquarters in the region.

While RVM corporate functions will be centered in Jersey City, the company will maintain its New York presence including a state-of-the-art Managed Document Review Center.

Expansion is not new to RVM.  Earlier this year, RVM opened its London office and in 2015, RVM expanded its Managed Review Center in Cleveland. With its long history of serving a diverse corporate clientele with expansive global operations and eDiscovery demands, RVM remains dedicated to innovation to address the ever-changing business models in today’s legal and corporate environments.

“RVM’s growth is a continuing testament to our commitment to customer service, innovative solutions, and client satisfaction. We look forward to our expansion to New Jersey and the opportunity it gives us to broaden our outreach to the legal community.” said Vinnie Brunetti, CEO of RVM Enterprises, Inc.

NAMWOLF – Small Firms and the Reality of eDiscovery

NAMWOLF – Small Firms and the Reality of eDiscovery

National Association of Minority & Women Owned Law Firms (NAMWOLF), the friendliest conference I’ve ever been to.

Perhaps the diverse makeup of attendees makes it easy for people to share. NAMWOLF had everything:

  • CLE presentations ranging from Insurance to Analytics and Big Data;
  • Networking amongst giants and dinosaurs at the Houston Museum of Natural Science;
  • Cupcakes and Cocktails;
  • Hill Harper discussing the connection between one-on-one hoops with Obama and debating prison reform in the oval office just days ago;

NAMWOLF, simply put, was an amazing conference. The great part about NAMWOLF was meeting the women and minority owned law firms representing a variety of practice areas, all making names for themselves.



The Misconception

Equally interesting was that upon mentioning my focus is eDiscovery, the most common response was a deflated “Oh, we don’t do eDiscovery.” My stock response to this is, “do your clients or adversaries have computers?” If they do and that data is implicated in a litigation or investigation, then in fact you do, DO eDiscovery because someone would need to:

  1. Retrieve those emails;
  2. Review them and maybe produce them;

These two steps are a big part of what eDiscovery is about. If you’ve ever sent or received a Request for Production that mentions electronically stored information (ESI), then you do eDiscovery.

It strikes me that minority and women-owned law firms don’t “do eDiscovery” because of a belief that they lack the resources to take on matters involving electronically stored information. By not taking on eDiscovery, smaller firms unnecessarily limit the size and scope of matters they could retain, and in turn, limit the revenue they could generate. Some smaller firms are operating under the assumption that eDiscovery is for big firms with technology departments. In my estimation, eDiscovery is actually more important for smaller firms, especially those with limited technical resources and personnel.

Take for instance document review in an investigation or litigation where 1,000,000 documents need to be reviewed before discovery closes, may have once been impossible for a small firm. Larger firms contain armies of young junior associates they’ll throw at the problem and then bill the client for hundreds of hours of review time. Small firms don’t have to shy away from these matters, regardless of the firm’s or client’s resources. New eDiscovery tools, particularly those leveraging analytics, help identify patterns in large data sets that wouldn’t be apparent otherwise. This helps identify the important evidence quickly, and in many cases, identify large quantities of data that bear no relevance to issues in the case and are not worth reviewing. Many large firms aren’t leveraging these tools and would rather spend hundreds of unnecessary hours billing to review irrelevant data. In this scenario, the small firm gains a competitive advantage.

2 men and a woman collaborate around a table

Partnering Opens Doors to Opportunity

Understandably, eDiscovery brings up concerns about budget, data management and overburdening your IT department resources. However, doing eDiscovery doesn’t mean that you do it alone. A key aspect of eDiscovery is partnership with an end to end eDiscovery provider such as RVM. This can be especially true for small law firms who once thought certain litigations and investigations were out of their reach.

Firms of all sizes in partnership with a top tier eDiscovery provider can find their technical and practical abilities to support increasingly complex and sizable matters grow beyond what they once thought to be attainable. Turn loose your legal expertise and rely on proven technical solutions and capabilities to lead you to ultimate success.

RVM Takes First Place as Best Information Governance Solutions Provider

nylj-rvm-winner-logosThe New York Law Journal has announced that RVM Enterprises, Inc., a leader in the eDiscovery industry, has been recognized as a top service provider in three categories across its service offerings.

RVM took first place in the 2016 New York Law Journal Reader Rankings as the Best Information Governance Solutions Provider. Additionally, Greg Cancilla, Director of Forensics at RVM Enterprises, Inc., took top honors again as Best Expert Witness in Technology for the fourth year in a row. RVM was selected through votes cast by thousands of legal professionals who read the New York Law Journal.

Vinnie Brunetti, Chief Executive Officer of RVM Enterprises, Inc., said “We are honored the readers of the New York Law Journal have recognized RVM as a top service provider. We are also extremely proud of Greg and his achievement. This is a testament to our commitment to client service, excellence and innovation.”

RVM’s prowess has been recognized by many organizations. In June 2016, the company took first place as the Best End-to-End eDiscovery Provider and Best End-to-End Litigation Consulting Provider in the inaugural Best of Corporate Counsel.

Heroes to Heroes Foundation’s 6th Annual Golf Classic

On Monday, July 18th, Heroes to Heroes Foundation will host its sixth annual golf classic at the Leewood Golf Club in Eastchester, New York. Located in the lower Westchester Community, Leewood Golf Club is known for its tight driving areas, fast greens and hilly terrain. It is a shot maker’s course but provides a fun and challenging experience for all skill levels.

RVM is a proud sponsor of the Heroes to Heroes Foundation, a non-denominational 501(c)(3) organization. Heroes to Heroes provides a spiritual healing, suicide prevention, and peer support program for our most vulnerable veterans who suffer from Moral Injury and PTSD. The Partnering of American veterans with their Israeli peers is a ten day spiritual program to Israel. It gives the veterans the faith they’ve lost and helps to restore their lives and relationships.

Heroes to Heroes Golf Classic

In 2014, Harrison a veteran who was sponsored by Heroes to Heroes peer support program was planning to end his life. As he was writing the final note to his children before taking his life, Harrison received a call from a Heroes to Heroes coach. The coach, unaware of what he was interrupting, asked Harrison to consider taking part in the Heroes to Heroes spiritual journey to Israel. His mind was made up and Harrison refused any overtures from his coach. He was finished with life. Harrison did write down the coach’s information and agreed to think about the program and to speak again twenty minutes later. Harrison gave the connection to Israel some thought and decided to give this spiritual journey a chance. When Harrison visited The Western Wall with the Team, he described “feeling overwhelmed by God’s presence” and “being able to leave the bad stuff in his life through his hand on The Wall.” Harrison has continued his healing and now returns to Israel with Heroes to Heroes Foundation as a Team coach to share that experience so he can help his fellow veterans.

Heroes to Heroes is run and supported by volunteers, so you can be sure that your donation will go directly to helping our veterans.

To learn more about Heroes to Heroes, sponsorship opportunities and to register for the golf outing, visit www.heroestoheroes.org.




Near Duplicates and Email Threading – So Simple It Should Be Standard

Of all of the many tools in our eDiscovery Analytics arsenal, one more complex than the next, near duplicates and email threading are two of the simplest tools to implement. So simple they should be the standard.

Near Duplicates Identification and Email Threading (ND and ET) are separate but complimentary processes, and are therefore, often run together. They are also available and relatively simple to implement in most standard eDiscovery tools. While there are some nuances with respect to how the technology is run on the backend, the end result is the same – expedited review by identifying near duplicate documents and the most complete email chains.


Benefits of Near Duplicates and Email Threading

Near duplicates identification and email threading is like having an insurance policy for consistency and quality control during document review.

Near duplicates processing involves the grouping of two or more documents that have a certain percentage of similarity of text within those documents. The key benefit of near duplicates processing is the quick identification of textually similar documents. On the other hand, email threading technology gathers and arranges related email discussions in chronological order.  The important benefit of email threading is that it identifies the most inclusive or complete email – the one that was last sent and contains all the prior exchanges or conversations in the chain. Applying email threading adds full context to what otherwise would be a disjointed set of email messages and responses.


A Simple Insurance Policy

For instance, a typical document review project may task several reviewers with coding sets of documents. In a non-ND/ET scenario it is likely that similar documents can be assigned to different reviewers who may code them differently. Likewise, different parts of an email thread might be coded differently by reviewers. In some cases even the same reviewer may code a document differently because the document showed up in an earlier or later review set. Reviewers will typically code documents based on their current understanding of the overall issues in the matter or the context presented by surrounding documents rather than precise memory of how they coded a similar document weeks before.

Near duplicates and email threading alleviates this issue by easily identifying near duplicates and grouping email threads.  One reviewer can look at similar documents versus splitting them up or review all the emails in one thread. This method increases coding accuracy and consistency as well as quality control. Think of your privileged documents! Email threads that are coded and redacted differently will undoubtedly raise a red flag with opposing counsel and the courts. Still not convinced that ND and ET are a no-brainer?

In 2013 in reference to 502(d) orders, U.S. Magistrate Judge Andrew Peck said:

“In my opinion it is malpractice to not seek a 502(d) order from the court before you seek documents. That doesn’t mean you shouldn’t carefully review your material for privileged documents before production, but why not have that insurance policy?”

I think the same applies to near duplicates processing and email threading – not using them is almost malpractice.

As lawyers, we are expected to be zealous advocates for our clients, and their pockets.  It is our duty to apply easy-to-implement, defensible, commonsense strategies to obtain the best results possible.  Technologies like near duplicates identification and email threading are available in most tools and are so easy to implement that there’s no compelling reason not to use it.

The United State of Women Summit

The United State of Women Summit

The United State of Women Summit

Earlier this week the White House convened the United State of Women Summit, an initiative to celebrate the achievements of women and girls. The Summit also focused on the future and what’s needed to continually make a collective difference on gender equality.  It featured programming on key topics including:

  1. Entrepreneurship & Innovation
  2. Educational Opportunity
  3. Health & Wellness
  4. Violence Against Women
  5. Economic Empowerment
  6. Leadership & Civic Engagement

There were keynote speeches from President Barack Obama, First Lady Michelle Obama and Vice President Joseph Biden. The Summit also featured many notable speakers across a variety of industries who gave presentations on the key topics.


Entrepreneurship & Innovation

“Women today make up nearly 29 percent of all U.S. business owners, and according to data from U.S. Census Bureau, women’s entrepreneurship is on the rise. U.S. business ownership rose 27.5 percent for women, and overall, America added one million net, new businesses from 2007 to 2012, a period in which U.S. employment fell by 3.8 million. The data also shows that women-owned businesses increased their receipts by 35 percent.”

The legal technology industry was traditionally a man’s game however, women are gaining more ground day by day in a variety of roles RVM is proud to be one of a few woman-owned and operated eDiscovery Service Providers. Cheryl Brunetti, RVM’s Executive Chairwoman, successfully manages the business of the company and has led RVM to as the recent distinction of being named the Best End-to-End eDiscovery Service Provider.

On Stem Education

“The Obama Administration has placed an emphasis on helping to increase access to and support for women and girls who want to enter into STEM fields, which…are projected to grow at faster rates than other job sectors, and are vital to our nation’s global competitiveness. Like other areas, the STEM fields are only at their best when we tap the best possible talent, including women… The President and this Administration are committed to changing the STEM landscape to be more inclusive and diverse and have already made some progress thanks for public and private sector efforts, but we can and must do more.”

Sheila Li is RVM’s Director of Software Development at RVM Enterprises, Inc. She holds a Bachelor of Science degree in Telecommunication Management and a Master of Science degree in Industrial Engineering. As the Director of Software Development, Sheila is responsible for RVM’s software development activities supporting its eDiscovery services. In this role, Sheila leads the effort to develop and support RVM’s portfolios of proprietary and best-of-breed eDiscovery tools, allowing RVM to continually provide the best service and solutions to its clients.

Business Leadership

Recognizing the need and the importance of platforms for women in legal and legal technology, ecosystems have been created to advocate for and support women. Two such organizations include  Women in eDiscovery (WiE) and, Women To Know.


Today We’ll Change Tomorrow

When women continue to empower women to educate themselves and take on bigger responsibilities in fields traditionally occupied by men, the numbers can only go up.

Women have made extraordinary strides and over the past fifty years and treading new paths along the way. Many women have been recognized for their pioneering efforts; others hold executive and ownership positions, and play a major role reshaping corporate America. Still there’s more to do – supporting initiatives like United State of Women and others ensures a collective participation in making a difference on gender equality issues.